At Texas Health Action (THA), we are passionate about changing the face of healthcare by making biomedical interventions and services for sexual health and wellness accessible. We serve our patients with an amazing team of clinicians, staff and volunteers who dedicate their time and expertise to see patients within a combination of weekday and weekend hours. We removed the primary barriers to healthcare, lack of health insurance and/or personal income, by accepting both insured and uninsured patients. Read more about the clinic, initiatives and THA here: http://kindclinic.org and http://texashealthaction.org

 

Texas Health Action (THA) is seeking a Front Desk Medical Receptionist Team Lead at our Central Austin Clinic, to answer phones and handle all of the day-to-day administrative tasks required to keep the clinic running smoothly. This person will attend to patients on the phone and in person, coordinate and organize appointments and documentation to facilitate the smooth running of the healthcare environment and support delivery of quality patient care and serve as the team lead for medical receptionists.

 

What you would do: 

  • Greet patients, answer incoming calls and handle inquiries
  • Register patients according to established protocols
  • Ensure patient information is accurate, including billing information
  • Inform patients of medical office procedures and policy
  • Maintain and manage patient records
  • Maintain and manage systems and wait lists designed to schedule and track patient appointments
  • Schedule patient appointments
  • Move patients through appointments as scheduled
  • Produce and distribute correspondence, memos, letters and faxes
  • Manage incoming and outgoing post
  • Develop and maintain systems that enhance the patient experience
  • Submit and reconcile purchase approvals for office supplies
  • Maintain supplies inventory by checking stock to determine inventory level, placing and expediting orders, verifying receipt of supplies
  • Provide general support to clinic visitors
  • Report statistics as required
  • Takes notes for clinical staff meetings
  • Collect timesheets in absence of the Clinic Manager
  • Ensure reception and work areas are well maintained, neat and clean
  • Safeguard patient privacy and confidentiality
  • Complete other clerical duties and office tasks as assigned
  • Supervise and manage front desk staff
  • Training front desk staff upon hire and as updates and changes occur
  • Manage schedules of front desk staff
  • Provide support and direction to medical receptionists, including other locations
  • Interacts with Clinic Manager to carry out additional requests
  • Model mission, vision and values of the organization
  • This is a full-time, non-exempt position requiring 40 hours a week with some night and weekend hours.

 

How you would describe your skills:

  • You are the model of the organization’s values and people can readily point to you as an example of how to ‘be’
  • You “love” what you do
  • You like to plan, but you are ok with plans changing and can effectively help others manage change
  • Excellent verbal and written communication skills
  • You consistently meet or beat deadlines in a fast-paced, quickly changing environment
  • You are able to organize daily workload by priorities
  • You have great attention to detail while able to see the bigger picture
  • You have a passion and connection to the communities we serve
  • You are adaptable and able to manage change
  • You understand when it is prudent to seek outside expertise
  • Your friends describe your personality as “positively contagious”
  • You balance People and Process
  • You like Central Austin near Lamar/38th
  • You value great benefits and a mission driven work culture
  • Ability to perform physical tasks related to office administration (such as seeing, sitting, typing, standing, walking, turning, reaching, bending, stooping, and turning during the course of the day)
  • Ability to lift and carry up to 25 pounds on a regular basis

 

Your previous work life and education must include: 

  • At least 2 years experience in medical office management
  • Knowledge of medical terminology, procedures and diagnosis
  • Knowledge of computer and relevant software applications
  • Knowledge of general administrative and clerical procedures
  • Information collection and management
  • Planning and organizing
  • Attention to detail
  • Adaptability
  • Confidentiality
  • Bilingual: English and Spanish

 

Your previous work life and education ideally include: 

  • Communication and customer service skills
  • Bachelor’s degree in Health Sciences or related field
  • Working knowledge of healthcare insurance
  • Experience with Athena medical record

Application Instructions:

Interested applicants may submit resume and apply online by clicking here.

EOE Statement: Texas Health Action is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.